Board of Directors/Executive – Aldershot Tennis Club

Board of Directors

The Aldershot Tennis Club is a volunteer club run by members for members. Please help make our club a great place to play!

The President shall:

Perform such functions as the Board of Directors shall assign
Be the Chief Executive Officer of the Association and be responsible for the functions of the Board of Directors
When present, preside at all meetings of the Board of Directors, the Annual General Meeting and Special Meetings
Be a signing authority
Be the official designated spokesperson of the ATC
Be responsible for the promotion and maintenance of a positive ATC profile in the community
Ensure that the ATC is properly represented at all external meetings and meetings of significance.

The Immediate Past President shall:

The Vice-President shall:

Carry out the duties of the President in his or her absence
Be a signing authority
Carry out duties of the office in conjunction and consultation with the Board of Directors
Liaise with the Board of Directors to identify needs such as clinics, workshops, projects and programs
Assist the President in overseeing the day-to-day operation of the ATC
Be responsible for the promotion and maintenance of a positive ATC profile in the community

The Treasurer shall:

Be responsible for all monies of the ATC and for their deposit in the name and to the credit of the ATC in a banking institution
Be a signing authority
Dispense funds with the approval of the Board of Directors
Recommend a policy for investment of club funds to the Board of Directors
Ensure that the signing officers are any two of the designated members of the Board of Directors
Be responsible for reconciling and reporting to the Board of Directors the financial accounts of the ATC
Prepare an annual budget with regard to the current and future financial obligations of the ATC and track expenditures against the budget
Prepare an annual report and make the financial records available for audit as required
Recommend the policy for members of the Board of Directors, or persons designated by them, to make purchases on behalf of the ATC, without prior approval of the Board of Directors
To establish and maintain a Reserve fund for the purpose of replacement of capital equipment or facilities as necessary to ensure long-term viability of the ATC

The Secretary shall:

Keep all records of the ATC, except the accounting records
Keep the corporate seal and all legal documents of the corporation in a permanent file
Serve notice of meetings and record all minutes of duly constituted meetings of the ATC, including Board of Directors meetings
Publish and post agendas and approved minutes of all duly constituted meetings of the ATC, including Board of Directors meetings
Maintain copies of all significant correspondence related to the ATC
File information returns as required to maintain the legal status of the corporation

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